Transaction Coordination VA
Close Every Deal On Time. Zero Missed Deadlines.
Your dedicated TC VA manages the full contract-to-close process — every document, every deadline, every stakeholder — so you can focus on winning the next deal instead of managing the last one.
The Process
From Executed Contract to Closing Table
A WVS transaction coordination VA manages every phase of the contract-to-close cycle. AI-assisted document analysis and automated deadline tracking mean nothing gets lost, nothing gets missed.
- DAY 1
Contract Received & Opened
File opened in Dotloop or SkySlope. All parties contacted. Critical dates extracted and entered into deadline tracker.
- WEEK 1
Document Collection
EMD verification, disclosure delivery, inspection scheduling coordination. Lender introduction email sent. Missing items flagged and chased.
- MID-TRANSACTION
Deadline Management & Communication
Ongoing deadline reminders sent to all parties. Inspection response coordination. Title and escrow updates tracked. Contingency removal managed.
- PRE-CLOSE
Final Steps & Closing Prep
Final walkthrough coordination. Closing disclosure review. Keys and possession coordination. Closing confirmation sent to all parties.
- POST-CLOSE
File Archiving & Follow-Up
Closed file organized and archived. Post-closing checklist completed. Client thank-you initiated. CRM updated with closed status.
Task Library
Everything Your TC VA Handles
- Contract-to-close file management
- Dotloop file creation & management
- SkySlope transaction management
- Document collection & organization
- Critical date tracking & reminders
- EMD verification & tracking
- Disclosure delivery & tracking
- Inspection coordination
- Inspection response management
- Lender communication & follow-up
- Title company communication
- Escrow coordination
- Contingency removal management
- DocuSign package preparation
- Buyer/Seller update emails
- Agent-to-agent communication
- Final walkthrough scheduling
- Closing disclosure review support
- Keys & possession coordination
- Post-closing file archiving
- Commission disbursement tracking
- CRM closed status updates
Platform Expertise
Trained on Your Transaction Tools
Dotloop
Full file management, document routing, eSign coordination
SkySlope
Transaction management, compliance, and deadline tracking
DocuSign
Document preparation, sending, and completion tracking
NotebookLM
AI-powered document analysis and contract Q&A
Never Miss Another Closing Deadline
A dedicated TC VA means every document is collected, every deadline is tracked, and every deal closes on time. Book your free strategy call today.
Available on Growth and Team plans · 7-day onboarding
The leading real estate virtual assistant company for agents, brokers, and teams across the US, Canada, and Australia. 100% real estate focused. Dedicated VAs. Month-to-month.
SERVICES
COMPANY
CONTACT
- info@worldvirtualsolutions.com
- Serving US · Canada · Australia
- Responds within 2 business hours